Rent a Room

Need a meeting room, event space, or theatre? We have plenty of options! Reserving online is easy.

Meeting Rooms for Rent

Below is the full list of all branches with meeting rooms across EPL locations. Information on room location, AV and furniture inclusions, WiFi and accessibility details (e.g. washrooms, hearing assist where available) are provided for each branch.

Booking a room online requires a current EPL library card. Library cards are free! Register in-person at your local library branch.

Please review all information before booking. If you'd like to see the room in advance, contact your local EPL branch to organize a visit. If you have questions about booking rooms at the Stanley A. Milner Library, please contact MilnerRoomBookings@epl.ca directly.

For more details on the available space at Stanley A. Milner Library, refer to the 2024 Milner Library Room Rental Guide.

To see where all EPL branches are located in the city, view a map of all locations.

Rooms are available for booking 14-60 days from today.

Meeting Room Rental Rates 4 Hours 8 Hours Capacity
Programming Rooms
All Branches
Not-For-Profit $20 $40 10-99
Private or Commercial $100 $200
Civic Employees Fund Room 1
Stanley A. Milner Library
Not-For-Profit $20 $40 30
Private or Commercial $100 $200
Civic Employees Fund Room 2
Stanley A. Milner Library
Not-For-Profit $20 $40 25
Private or Commercial $100 $200
Civic Employees Fund Room 3
Stanley A. Milner Library
Not-For-Profit $20 $40 20
Private or Commercial $100 $200
Civic Employees Fund Room 1, 2, 3 Combined
Stanley A. Milner Library
Not-For-Profit $60 $120 75
Private or Commercial $300 $600
TD Explore Room
Stanley A. Milner Library
Not-For-Profit $20 $40 40
Private or Commercial $100 $200
Stollery Wonder Room
Stanley A. Milner Library
Not-For-Profit $20 $40 5
Private or Commercial $100 $200

 

Note: prices do not include GST. All capacity limits are for seated configurations.

Event Spaces and Theatres for Rent

Below is the full list of branches with event spaces and theatres across EPL locations. Information on location, AV and furniture inclusions, WiFi and accessibility details (e.g. washrooms, hearing assist where available) are provided for each branch.

Booking a room online requires a current EPL library card. Library cards are free! Register in-person at your local library branch.

Please review all information before booking. If you'd like to see the room in advance, contact your local EPL branch to organize a visit.

Event Spaces and Theatres are available for booking 14-180 days from today.

To see where all EPL branches are located in the city, view a map of all locations.

Event Spaces

Book an Event Space

Event spaces are available for larger gatherings, featuring reconfigurable seating and a greater variety of inclusions than meeting rooms. The Community Room and Learning Loft event spaces at Stanley A. Milner Library are available in a number of different configurations, and can be adapted to a variety of event needs.

Event Space Rental Rates 4 Hours 8 Hours Capacity
Blind Enthusiasm Computer Lab
Stanley A. Milner Library
Not-For-Profit $60 $120 21
Private or Commercial $150 $300
Community Room 1
Stanley A. Milner Library
Not-For-Profit $50 $100 70 (150*)
Private or Commercial $400 $800
Community Room 2
Stanley A. Milner Library
Not-For-Profit $50 $100 80 (200*)
Private or Commercial $400 $800
Community Rooms 1 & 2 Combined
Stanley A. Milner Library
Not-For-Profit $80 $160 150 (350*)
Private or Commercial $700 $1400
Learning Loft 1
Stanley A. Milner Library
Not-For-Profit $20 $40 24
Private or Commercial $150 $300
Learning Loft 2
Stanley A. Milner Library
Not-For-Profit $50 $100 40
Private or Commercial $300 $600
Learning Loft 3
Stanley A. Milner Library
Not-For-Profit $50 $100 48
Private or Commercial $300 $600
Learning Loft 1, 2, & 3 Combined
Stanley A. Milner Library
Not-For-Profit $100 $200 112
Private or Commercial $600 $1200

 

Note: prices do not include GST. All capacity limits are for table seating. Capacity in parentheses indicates theatre-style seating.

The Kitchen

EPL’s Kitchen is a space for culinary learning, exploration, and relationship-building. It supports and inspires learning opportunities related to health, nutrition, food literacies and food entrepreneurship

The Kitchen Rental Rates 4 Hours 8 Hours Capacity
The Kitchen
Stanley A. Milner Library
$200 damage deposit required
Not-For-Profit $100 $200 36 (60*)
Private or Commercial $700 $1200

Note: prices do not include GST. Capacity indicates limits with two people per workstation. Capacity in parentheses indicates limits without workstations in use.

Theatres

Theatres are well-suited to large gatherings with speakers or presenters, and feature fixed seating, a presentation space at the front, a sound system and a projector.

Theatre Rental Rates 4 Hours 8 Hours Capacity
Whitemud Crossing Theatre
Whitemud Crossing
Not-For-Profit $50 $100 120
Private or Commercial $350 $700
Muttart Theatre
Stanley A. Milner Library
Not-For-Profit $70 $140 249
Private or Commercial $700 $1400
Muttart Theatre (Weekly Rate)
Stanley A. Milner Library
Not-For-Profit $800 249
Private or Commercial $6000

Note: prices do not include GST. All capacity limits are for seated configurations.

Rental Policies

The following documents establish priorities and conditions of public use of EPL’s bookable spaces:

If your booking has been confirmed, staff will send you a completed Facility Rental Contract to be signed and returned prior to the event. 

All event attendees are expected to abide by these policies so please make sure you are familiar with them before submitting your request. 

Frequently Asked Questions

Meeting Rooms - FAQs

  • Meeting rooms can be booked between 14-60 days in advance. Event spaces can be book 14-180 days in advance.

  • Any EPL customer with a valid library card can submit a request to book a room. Don’t have one? Sign up for FREE online or in person at any EPL location.

  • We’re always here to help so if the room you need isn’t available, contact us, opens a new window. Depending on the circumstances, there may be options we can explore. For example, your group might need a table and chairs, which could work in a quiet corner of the branch or our staff might be able to help you find other options in the neighbourhood.

  • We prioritize the delivery of library programs within our spaces, so frequent/recurring bookings may not always work. We ask returning customers to book a room no more than once per month.

  • Bookings are available for four or eight hours. We do not pro-rate our fees for shorter events. 

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