Rent a Room
Need a meeting room, event space, or theatre? We have plenty of options! Reserving online is easy.
Meeting Rooms for Rent
Below is the full list of all branches with meeting rooms across EPL locations. Information on room location, AV and furniture inclusions, WiFi and accessibility details (e.g. washrooms, hearing assist where available) are provided for each branch.
Please review all information before booking. If you'd like to see the room in advance, contact your local EPL branch to organize a visit. If you have questions about booking rooms at the Stanley A. Milner Library, please contact MilnerRoomBookings@epl.ca directly.
To see where all EPL branches are located in the city, view a map of all locations.
Rooms are available for booking 14-60 days from today.
| Meeting Room Rental Rates | 4 Hours | 8 Hours | Capacity | |
|---|---|---|---|---|
| Programming Rooms All Branches |
Not-For-Profit | $20 | $40 | 10-99 |
| Private or Commercial | $100 | $200 | ||
| Civic Employees Fund Room 1 Stanley A. Milner Library |
Not-For-Profit | $20 | $40 | 30 |
| Private or Commercial | $100 | $200 | ||
| Civic Employees Fund Room 2 Stanley A. Milner Library |
Not-For-Profit | $20 | $40 | 25 |
| Private or Commercial | $100 | $200 | ||
| Civic Employees Fund Room 3 Stanley A. Milner Library |
Not-For-Profit | $20 | $40 | 20 |
| Private or Commercial | $100 | $200 | ||
| Civic Employees Fund Room 1, 2, 3 Combined Stanley A. Milner Library |
Not-For-Profit | $60 | $120 | 75 |
| Private or Commercial | $300 | $600 | ||
| TD Explore Room Stanley A. Milner Library |
Not-For-Profit | $20 | $40 | 40 |
| Private or Commercial | $100 | $200 | ||
| Stollery Wonder Room Stanley A. Milner Library |
Not-For-Profit | $20 | $40 | 5 |
| Private or Commercial | $100 | $200 | ||
Note: prices do not include GST. All capacity limits are for seated configurations.
Event Spaces and Theatres for Rent
Below is the full list of branches with event spaces and theatres across EPL locations. Information on location, AV and furniture inclusions, WiFi and accessibility details (e.g. washrooms, hearing assist where available) are provided for each branch.
Please review all information before booking. If you'd like to see the room in advance, contact your local EPL branch to organize a visit.
Event Spaces and Theatres are available for booking 14-180 days from today.
To see where all EPL branches are located in the city, view a map of all locations.
Event Spaces
Book an Event Space
Event spaces are available for larger gatherings, featuring reconfigurable seating and a greater variety of inclusions than meeting rooms. The Community Room and Learning Loft event spaces at Stanley A. Milner Library are available in a number of different configurations, and can be adapted to a variety of event needs.
| Event Space Rental Rates | 4 Hours | 8 Hours | Capacity | |
|---|---|---|---|---|
| Blind Enthusiasm Computer Lab Stanley A. Milner Library |
Not-For-Profit | $60 | $120 | 21 |
| Private or Commercial | $150 | $300 | ||
| Community Room 1 Stanley A. Milner Library |
Not-For-Profit | $50 | $100 | 70 (150*) |
| Private or Commercial | $400 | $800 | ||
| Community Room 2 Stanley A. Milner Library |
Not-For-Profit | $50 | $100 | 80 (200*) |
| Private or Commercial | $400 | $800 | ||
| Community Rooms 1 & 2 Combined Stanley A. Milner Library |
Not-For-Profit | $80 | $160 | 150 (350*) |
| Private or Commercial | $700 | $1400 | ||
| Learning Loft 1 Stanley A. Milner Library |
Not-For-Profit | $20 | $40 | 24 |
| Private or Commercial | $150 | $300 | ||
| Learning Loft 2 Stanley A. Milner Library |
Not-For-Profit | $50 | $100 | 40 |
| Private or Commercial | $300 | $600 | ||
| Learning Loft 3 Stanley A. Milner Library |
Not-For-Profit | $50 | $100 | 48 |
| Private or Commercial | $300 | $600 | ||
| Learning Loft 1, 2, & 3 Combined Stanley A. Milner Library |
Not-For-Profit | $100 | $200 | 112 |
| Private or Commercial | $600 | $1200 | ||
Note: prices do not include GST. All capacity limits are for table seating. Capacity in parentheses indicates theatre-style seating.
The Kitchen
EPL’s Kitchen is a space for culinary learning, exploration, and relationship-building. It supports and inspires learning opportunities related to health, nutrition, food literacies and food entrepreneurship
Book The Kitchen
| The Kitchen Rental Rates | 4 Hours | 8 Hours | Capacity | |
|---|---|---|---|---|
| The Kitchen Stanley A. Milner Library $200 damage deposit required |
Not-For-Profit | $100 | $200 | 36 (60*) |
| Private or Commercial | $700 | $1200 | ||
Note: prices do not include GST. Capacity indicates limits with two people per workstation. Capacity in parentheses indicates limits without workstations in use.
Theatres
Theatres are well-suited to large gatherings with speakers or presenters, and feature fixed seating, a presentation space at the front, a sound system and a projector.
Book a Theatre
| Theatre Rental Rates | 4 Hours | 8 Hours | Capacity | |
|---|---|---|---|---|
| Whitemud Crossing Theatre Whitemud Crossing |
Not-For-Profit | $50 | $100 | 120 |
| Private or Commercial | $350 | $700 | ||
| Muttart Theatre Stanley A. Milner Library |
Not-For-Profit | $70 | $140 | 249 |
| Private or Commercial | $700 | $1400 | ||
| Muttart Theatre (Weekly Rate) Stanley A. Milner Library |
Not-For-Profit | $800 | 249 | |
| Private or Commercial | $6000 | |||
Note: prices do not include GST. All capacity limits are for seated configurations.
Rental Policies
The following documents establish priorities and conditions of public use of EPL’s bookable spaces:
- Customer Conduct Policy, opens a new window
- Library Use Policy, opens a new window
- Meeting Rooms Board Policy , opens a new window
- Meeting Rooms Administrative Policy, opens a new window
If your booking has been confirmed, staff will send you a completed Facility Rental Contract to be signed and returned prior to the event.
All event attendees are expected to abide by these policies so please make sure you are familiar with them before submitting your request.
Frequently Asked Questions
Meeting Rooms - FAQs
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Meeting rooms can be booked between 14-60 days in advance. Event spaces can be book 14-180 days in advance.
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Any EPL customer with a valid library card can submit a request to book a room. Don’t have one? Sign up for FREE online or in person at any EPL location.
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We’re always here to help so if the room you need isn’t available, contact us, opens a new window. Depending on the circumstances, there may be options we can explore. For example, your group might need a table and chairs, which could work in a quiet corner of the branch or our staff might be able to help you find other options in the neighbourhood.
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We prioritize the delivery of library programs within our spaces, so frequent/recurring bookings may not always work. We ask returning customers to book a room no more than once per month.
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Bookings are available for four or eight hours. We do not pro-rate our fees for shorter events.
